Reporting to the GM of Operations, the Head of Competitions & Events is primarily responsible for overseeing the VSBL competition and memberships, providing managerial support and guidance to clubs and office staff. The role requires a willingness to establish and maintain strong lines of...
Reporting to the GM of Operations, the Head of Competitions & Events is primarily responsible for overseeing the VSBL competition and memberships, providing managerial support and guidance to clubs and office staff. The role requires a willingness to establish and maintain strong lines of communication with clubs and other stakeholders. Key Responsibilities Membership
- Annual registration, clearances, update players and club details on GameDay, build tournament and season registration forms, capitation to clubs and assist with all club queries
VSBL
- Coordination of VSBL competition and fixturing
- Administration of GameDay results, fixtures and ladders
- Assist with the assessment of player and coach eligibility matters
- Coordinate finals series, including venues, fixtures, and medals/pennants and equipment
- Ensure all competition rules are adhered to and effectively maintained through frequent communications with clubs
- Organise and assist with stakeholder meetings including tribunals, club hub meetings, working groups and committees
Winter Associations
- Support Winter Associations with administrative matters as required
- Work collaboratively with Winter Associations to identify key opportunities for sustainable growth of winter baseball
Tournaments
- Assist with representative team requirements
- Support Events Officer with tournaments as required, including but not limited to, communications, fixtures and personnel coordination
Events
- Coordinate events such as the Annual General Meeting and awards events
- Oversee delivery of events such as Little League and State Winter Championships
Office Support
- Administrative support including but not limited to taking meeting minutes, data and file management and other duties required
Key Relationships Internally
- CEO
- GM Operations
- Head of Baseball Performance Pathway
- Digital Marketing & Communications Officer
- Financial Controller
- Umpire & Scorer Officers
- Little League District Administrator
- Administration Officer
Externally
- BV clubs, associations and charters’ coaches, presidents and secretaries
- Baseball Australia
- School Sport Victoria (SSV)
- Melbourne Ballpark Management
Selection Criteria Qualification and Experience
- Relevant Tertiary qualification or suitable work experience
- Experience in using GameDay or similar competition management system
- Current Drivers License
- Working With Children Check
Knowledge and Skills
- Excellent and tactful communication skills, time management and organisational skills, and ability to manage/prioritise tasks and resolve conflicts
- Demonstrated capacity in the use of technology, including database management, websites, and Microsoft Office Suite
- Well-developed planning/program management skills with a high degree of attention to detail
- Knowledge of sporting culture and issues faced by sporting organisations at community level is an advantage, including an understanding of the constraints of the volunteer workforce (baseball specific is preferential)
- An understanding of the nuanced nature of participation level sport and the desire to foster an equitable, enjoyable and sustainable competition environment
- Self-motivated with the ability to work independently
- Relationship building and stakeholder management skills
_NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organisation._
